FINANCIAL ACCOUNTANT – CAMPS BAY – WESTERN CAPE Full Time

Job Description

An opportunity exists for a young and energetic candidate with a sound financial background to form part of the finance team who will oversee, design, and implement controls to ensure good financial practices are implemented and adhered to. To be part of a dynamic Financial Team in the Tourism, Property and Finance sector. Ensures financial practices and information are in line with company policy and all statutory legislation & regulations. Responsible for providing financial management support and advice (typically in the form of financial reports, cost control & financial trends and ratio’s) to stakeholders of the Company, to enable them to make sound business decisions. Assume the primary day-to-day responsibility for planning, managing, and controlling all financial-related activities within the Company. Ensures financial practices and information are in line with company policy and all statutory legislation & regulations.

MINIMUM REQUIREMENTS

QUALIFICATION: 

• Grade 12 or equivalent is essential
• Degree or Diploma in Accounting / Cost and Management Accounting

EXPERIENCE: 

• SAIPA completed articles (1-2 years post articles)
• 2 or more years’ experience in similar field
• Advanced skills in MS Office
• Sage Evolution
• Hospitality Accounting experience (Beneficial)
• Opera (Beneficial)

Competencies

COMMUNICATION:

• Verbal and Written Communication

COGNITION/THINKING:

• Analysis/Reasoning
• Decision making & judgement

PERSONAL EFFECTIVENESS:

• Self-Management
• Stress Tolerance
• Attention to detail
• Strong Principles and Solid Integrity

INTERACTION WITH OTHERS:

• Influencing other
• Teamwork

MANAGEMENT QUALITIES: 

• Time Management
• Business Alignment
• Strategic Vision

Duties And Responsibilities

Key Activities

Preparation of Monthly Management Accounts & Financial Reporting

• Preparation of the monthly management accounts pack to fully assess the performance with given deadline
• Ensuring all HOD’s within Company receive and sign for departmental financial results
• Preparation of monthly Balance Sheet reconciliation file, to ensure integrity of financial statement line items presented
• Ensure Revenue generated is accurate and imported to accounting software package (EVO)
• Ensure monthly stats reports are created and correct as per Property Management System

Cost Analysis & Control

• Analysis and identification of incurred costs versus budget and prior year, in order to fully understand cost drivers for key stakeholders to make informed decisions
• Identify cost saving opportunities in order to improve the financial wellbeing
• Review reconciled expenditure reports to test the validity of costs
• Ensuring that revenue and expenses have been recorded against the correct projects within the ERP system
• Able to assist proactively with cost control requirements

Tax Compliance

• Calculate and reconcile VAT payable on a monthly basis

Homeowners

• Ensuring accuracy of monthly Revenue Journal from OPERA into Financial Reporting system
• Ensuring all Home Owner profiles and fee structures are maintained within the financial system
• Accurately capturing all Project Management related activities and fees
• Ensuring Home Owner statements are completed within the timeline
• Ensuring Home Owners are paid on time and statements are distributed to each owner

Treasury Function & Cash Control

• Check, verify and release electronic bank payments
• Ensure cash-flow forecast is done on a monthly basis, to identify funding requirements
• Ensure all excess funds are identified and transferred to the bond on a timeous basis

Related Party Matrix

• Ensure monthly related party matrix recons are performed and reconciled with counter party
• Ensure related party matrix is complete for financial year end
• Ensure all intercompany loan accounts balance at end of each month and is paid within given timeframe.

Procurement (Chemicals, Linen, Amenities)

• Assume the day-to-day responsibility to ensure the stores department operates effectively in securing best products and pricing structures (identifying cost saving opportunities)
• Ensure Order Protocol is followed (Order signed by 2 signatories)
• Perform detailed analysis and review on COS % to identify problems

Stock Control

• Planning and oversight of monthly stock counts
• Spot checks on stock counted, to ensure accuracy of count
• Identifying slow moving and expired stock
• Ensure stock receiving system and procedures are followed

Payroll

• Ensuring accurate and timely submission of time sheet information to payroll department monthly
• Analyse and audit all hours worked by staff, to ensure correct payment
• Ensuring that payroll related costs are within approved Manplan structure for various departments within Company
• Review and approval of final pay register (VIP) for business units under management, before staff are paid
• Calculate commission that is due to staff
• Ensure all deductions and earnings are recorded

Fixed Assets

• Ensure the integrity and maintenance of the Fixed Asset Register
• Ensure procedures are in place for safe keeping of assets
• Perform monthly spot checks on operational asset register lists

Ad-Hoc Requests

• Support the Financial Managers and Chief Financial Officer with any queries relating to Finance department

Budgeting & Budgetary Control

• Compile the annual budgets and submit to Group Financial Manager to review for CFO approval
• Review the budgeted fees and expenses for large variances and resolve prior to the Group Financial Manager conducting her review
• Preparation of forecast (Rolling estimate) for the rest of the financial year

Accounts receivable

• Review Debtors Age analysis on a monthly basis and highlight issues
• Weekly review of Open Accounts on OPERA and investigate issues as per SOP

Creditors

• Ensure creditors recons are performed monthly
• Review age analysis on monthly basis
• Release creditors payments on Nedbank

External Audit & Preparation of Annual Financial Statements (AFS)

• Preparing the Annual Audit files as per Group Instructions received
• Investigate and respond to audit queries and ensure the audit is completed in an appropriate time frame
• Ensure 6-month soft close audit file is completed within time frame.

Relationship Building

• Maintain strong working relationships with, and have open and transparent communication between all members of the team
• Develop and maintain relationships with external vendors to ensure service delivery of high quality

Ad-Hoc Requests

• Support the business as and when ad-hoc financial request come in and provide information that is accurate, of a high standard and delivered within required timeframes
• Understand the daily operations within the Company
• Duty shifts performed at least once a month